The operators of these websites take the protection of your personal data very seriously.
Personal data are all data that can be related to you personally, such as name, address, email addresses, and user behavior (information referring to an identifiable natural person (Art. 4, No. 1 of the EU General Data Protection Regulation (GDPR))).
Controller according to Art. 4, par. 7 GDPR are Heidelberg University, Grabengasse 1, 69117 Heidelberg, Germany (firstname.lastname@example.org, www.uni-heidelberg.de) and Karlsruhe Institute of Technology, Kaiserstr. 12, 76131 Kalrsruhe, Germany (email@example.com, www.kit.edu).
When you contact us by electronic mail, the data given by you (your email address and, if applicable, your name and your phone number) will be stored by us to answer your questions. The data arising in this connection will be erased as soon as storage will no longer be required or processing will be restricted, if legal obligations to retain the data exist.
We would like you to note that internet-based data transmission (e.g. when communicating by electronic mail) may have security gaps. Absolute protection of data against access by third parties may not be guaranteed.
Information about data processing and collection of personal data
Description and scope of data processing
Each time our website is accessed, our system automatically collects data and information from the computer system of the calling computer.
The following data is collected here:
- Information about the browser type and version used
- The operating system of the user
- The IP address of the user
- Date and time of access
- Websites from which the system of the user reaches our website
- Websites accessed by the user's system through our website
The data are also stored in the log files (in accordance with Art. 6 Abs. 1 lit. f DSGVO) of our system, whereby the IP address is shortened immediately after detection, namely an IPv4 address to the first two bytes, an IPv6 address on the first 32 bits. Personal profiles cannot be formed with such reduced IP addresses. A storage of this data together with other personal data of the user does not take place.
Purpose of data processing and storage duration
The storage of the IP address by the system, limited to the duration of the current session, is necessary to enable delivery of the website to the computer of the user.
Log files are stored to ensure the functionality of the website and the security of our information technology systems. In addition, the data is used to optimize the website. An evaluation of the data for marketing purposes does not take place in this context. The data in log files will be deleted after no more than seven days. An additional storage is possible. In this case, it is no longer possible to assign the calling client by shortening the IP addresses of the users.
The collection of data for the provision of the website and the storage of the data in log files is essential for the operation of the website. There is consequently no contradiction on the part of the user.
If you send us inquiries using a form, for example to receive press information, our newsletter or to register for one of our events, your details from the form, including the contact details you provided there, will be used to process the request and, in the event of follow-up questions, stored with us. We will not pass on this data without your consent.
For reasons of security and for the protection of the transmission of confidential contents, such as inquiries sent to us as website operator, this website uses SSL encryption. In case of an encrypted connection, the address line of the browser changes from http:// to https:// and the lock symbol is indicated in your browser line.
When SSL encryption is activated, third parties cannot read the data you transmit to us as a rule.
As far as your personal data stored by us are concerned, you have the following rights:
- Right of access
- Right to rectification or erasure
- Right to restriction of processing
- Right to object to data processing
- Right to data portability
(2) In addition, you have the right to complain about the processing of your personal data by us with a supervisory authority.
(3) In the case of manifestly unfounded or excessive requests, we can charge a reasonable fee. Otherwise, information will be provided free of charge (Article 12, par. 5 GDPR).
(4) In the case of reasonable doubts concerning the identity of the natural person asserting the above rights, we may request the provision of additional information necessary to confirm the identity of the data subject (Article 12, par. 6 GDPR).
In addition to the data mentioned above, cookies are stored on your personal computer when using our website. Cookies are small text files stored in your computer system by the browser used by you, through which we (the server of our website) obtain certain information. Cookies cannot execute any programs or transmit viruses to your computer. They serve to make internet offers more user-friendly, more effective, and quicker. It is distinguished between session cookies (transient cookies) and permanent (persistent) cookies.
Transient cookies are deleted automatically when you close the browser. They include in particular the session cookies. These store a so-called session ID, through which queries of your browser can be allocated to the joint session. They allow us to identify your computer when you return to our website. Session cookies are deleted when you log out or close the browser.
We make available content from external sources, which may be in the form of pictures, documents, scripts, etc. In the process, personal data such as IP address, date of access and the like are transferred to the external source. We have no influence on the storage duration or possible analysis of such data.
We also use Frame technology to incorporate videos (such as YouTube, OpenStreetMap). Copyright reasons prevent us from realising this in any other way in many cases. Frame technology can trigger sending information such as the non-anonymised IP address or access date to the external provider when the page is accessed. It allows the external provider to save cookies on your computer which can be used for advertising purposes, etc. If you are logged into your YouTube or Google account, YouTube can associate your surfing behaviour with you personally. To avoid this, you should log off.
You can set your browser such that you will be informed about the setting of cookies and you can permit cookies in individual cases only, exclude the acceptance of cookies in certain cases or in general, and activate automatic deletion of cookies when closing your browser. When deactivating cookies, functionality of this website may be limited.